Trade Tip: Breathe & Delegate

Breathe & Delegate

By Nicole Hayes

We’re entering the time of year when holiday parties, gatherings with out of town family and friends, and lengthy “to-do” lists will have us scurrying to and fro, hopefully without injury. Meanwhile, we diligently strive to finish all work assignments, post to the blog, send out that tweet, prattle off emails, attend meetings, and oh yes—take kitty or puppy to the vet and go to that necessary doctor’s appointment. If you had a clone, you just might get it all done without breaking a sweat. But since none of us have clones, here’s how you can survive and thrive (particularly for “A-type” personalities who need to “do-it-all”):

1. Delegate what you can to others. Give the person clear directions on what needs accomplished and the end goal. Provide the “who, what, when, where, why and how,” along with your expectations.
2. Be confident in others’ abilities. You’re a superman or superwoman in your work, but even superheroes have to recharge to stay powerful. Once you’ve given clear instructions on delegated assignments, have confidence in that person’s ability and talents to see the task through. They want to please you in the process and appreciate your trust in them (although the occasional “touch base” never hurts).
3. Learn to say “No” where you can. If you’re asked to host 20 people for Thanksgiving dinner but view this as unrealistic with your schedule, culinary skills or kitchen amenities, let people know and say what is feasible for you. People will typically understand.
4. Make lists. If you think you’ll forget something, write it down. If your brain is still thinking of tasks before you go to sleep, write it down. Sleep won’t come if you’re dreaming deadlines and spreadsheets.
5. Control what you can, manage your time. Consider what items you can knock out easily that require less time and will eliminate last minute rush. (Ex: Writing your blog posts or tweets beforehand). This will ensure these tasks occur uninterrupted when unexpected happenings pop up (and they will).
6. Take lunch breaks. Get up and walk around, reenergize yourself by stepping away from the work. You’ll be more insightful and productive when you return to the task.
7. Exercise! If your proverbial response is, “I don’t have time,” the answer is: “Do you have 10 minutes?” Even a few jumping jacks, brief stretching, walk around the block can increase endorphins giving you energy and pull you out of a slump.
8. Pamper yourself. Getting the manicure, pedicure or ‘do done, can do wonders and take your mind off the to-do lists.
9. Voicemail—use it! Don’t be afraid to let some calls go to voicemail if your time is tight. Allow yourself to finish your task where you can return the call and be fully present in the conversation. If the person calling typically spends 45 minutes catching you up on the latest reality show, you can probably send that call straight to voicemail.

Study the pros for more tips. A quick read of best-selling book, The 7 Habits of Highly Effective People by Steven R. Covey, may offer you great insight in successfully addressing personal and professional dilemmas.